Athens Orthopedic Clinic, P.A.
"SRS EHR allowed us to go paperless without sacrificing patient volume or changing how our physicians practiced medicine. Our cost savings will exceed more than $800,000 over the next 5 years, and the system paid for itself in one year." – Kayo Elliott, COO
Athens Orthopedic Clinic, P.A., (AOC) is a thriving specialty practice of 23 providers that logs more than 40,000 patient visits and 15,000 physical therapy sessions per year, including orthopedic consulting for the University of Georgia Athletic Department.
Faced with an increased inefficiency from working with paper charts, the decision was made to look for a EMR solution. "Construction costs aside, it didn't make sense to invest more money, energy, and time trying to manage paper charts. Accessing them was slowing us down and becoming increasingly difficult. We needed to modernize. To be successful, a new system had to be easy enough for everyone to learn quickly and flexible enough for all providers to use without slowing them down."
The SRS EHR presented the only viable option for AOC. Unlike traditional point-and-click EMRs, which require physicians to input clinical data at the point of care, SRS lets each physician practice medicine as he or she is accustomed to. "SRS gave us the flexibility we needed," says Elliott. "For example, the surgeons continue to dictate and the therapists now fill out their worksheets directly on tablets. Since the system looks like a paper chart, the staff didn't have trouble adjusting. SRS had something for everyone. We knew it would work. It was so easy that I sent the SRS trainer home early."
AOC began by scanning in their paper charts, and the SRS EHR quickly made their paperless goal a reality. Soon after the implementation, AOC realized additional benefits. The SRS EHR not only provided better access to patient information, but it also generated workflow efficiencies that produced considerable savings. "We can point directly to at least $800,000 in cost reductions over a five-year period," Mr. Elliott explains. "With SRS, every employee in the practice is far more efficient. We've grown considerably without adding to our payroll. Being paperless has freed two full-time and three part-time employees for deployment to other growing areas of our business and has saved us about 20 hours a week in overtime pay."
Once charting expenses were eliminated, there were other tangible cost savings. AOC moved into their new facility without a chart room, saving $72,000 per year in real estate expenses. With the extra square footage, they expanded their physical therapy department and brought MRI services in-house.
"Not only are we saving money," Elliott adds, "but we can get information for a patient or a referring physician within seconds. You just can't put a price on that." AOC’s workflow—once slow, cumbersome, and costly when it was based on paper charts—is now streamlined, easy, and affordable. "Of course we would do it again," concludes Mr. Elliott.
Back to Case Studies
24/7/365 access to patient records, increased efficiency, significant cost reductions exceeding $800,000 over five years, and ROI in less than a year.
- $81,000 per year in salaries/benefits savings by eliminating two full-time and three part-time medical records staff positions
- $72,000 per year in real estate savings
- $10,000 per year savings in chart supply expenses
- 20 hours of overtime per week eliminated